Vacancy Risk Playbook

Vacancy kills cashflow faster than any single expense. Treat it as a modeled, managed risk.

Model It First

• Budget 6–8% vacancy for residential; more if heavy seasonality.
• Map lease expirations; avoid stacking multiple ends in winter.
• Track lead velocity vs season; shift pricing/terms accordingly.

Reduce Likelihood

• Renewal outreach at 90/60/30 days; offer options (term, minor upgrades).
• Maintenance responsiveness = retention. SLA: acknowledge same day.
• Photos + honest descriptions; cut “surprise” factor at showings.

Shorten Downtime

• Pre-list before vacant when allowed; schedule showings around current tenant with notice.
• Turn kits ready: paint codes, vendor list, standard materials.
• Dynamic pricing: small concessions on term start dates beat big rent cuts.

Utah Lens

Leasing slows in deep winter. Front-load renewals before holidays; use flexible start dates and remote showings when roads/air quality are rough.

Takeaway

Vacancy is predictable. Model it, smooth expirations, and keep tenants by being responsive. The numbers will thank you.